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Learn From Others’ Mistakes: Proactively Back Up Your Data

We have more data at our fingertips than ever before, and for businesses this is a double-edged sword. There is an incredible range of information to analyze and parse, but losing that information can be catastrophic. An alarming number of companies do not adequately back up their data and lack a clear disaster recovery plan. At Eastern Data, we have heard many horror stories from clients who unfortunately came to us too late: below we will lay out some reasons why you need to proactively protect your data, and how you can easily do it.

The Risks Are High

Data loss can be caused by many different factors, and some businesses underestimate how easy it is for data loss to happen. People make mistakes, and computers can too. Perhaps an employee accidentally erases a folder or clicks on a phishing link that hacks their computer. If your workstations are getting older and becoming outdated, an incompatible update could wipe a hard drive. Central networks can and do crash—whether it’s caused by a natural disaster or a clumsy mistake. Bad actors are actively looking for easy targets to hack, and ransomware attacks are trapping more businesses every year.

Basically, there are several paths that can lead to losing your data and severely affecting your business operations. A data breach can have indirect consequences too: for businesses that are handling confidential information, such as medical offices or government contractors, losing customer data can lead to big fines. You do not want to risk facing heavy penalties or damaging your company’s reputation. The reasons why you need a strong data recovery plan are clear.

A Simple Guide to Data Recovery

There are a few key things to consider when it comes to creating a data recovery plan from scratch or updating your existing plan. Consider the following five steps:

  1. Assess your data: Understand where your data is currently stored, the process for storing it, and its importance to your business operations. Take note of any industry compliance procedures that your business is responsible for following. Notice any weaknesses that stand out to you: are documents that should be stored together being stored in multiple redundant places? Is your team not clear on your current data storage policy?
  2. Create a firm and redundant backup policy: A common and easy-to-remember strategy for protecting your data is the 3-2-1 backup rule. Maintain three copies of your data, stored on two different types of media, with one copy off-site. This redundancy will protect you from single points of failure.
  3. Regularly test backups: It’s not enough to have backups; you need to routinely test them to ensure that they work when needed. Create a regular testing schedule and stick to it.
  4. Develop a disaster recovery plan: Outline clear steps for data recovery in the event of various disasters. Keep both digital and physical copies of a detailed plan.
  5. Educate Your Team: Whether your employees are on your IT team or your admin team, everyone needs to understand how to safely store your company data. Ensure your employees understand the backup procedures and the role they play in maintaining data integrity.

Choose the Right IT Partner

An efficient and fail-proof way that many businesses manage their data backup includes partnering with an experienced IT service provider. A service provider will proactively monitor and maintain your data backup procedures for you to ensure that they are up-to-date, effective, and compliant. They can further equip your team with the necessary training and resources to stay ahead of data breaches, and to stay on top of data management. Basically, good IT service providers will work behind the scenes to protect your business so that you can focus on running it.

That’s where we come in. You need IT support from experts you can talk to and trust. For over 37 years, Eastern Data has seen the evolution of both business needs and IT threats. We continue to refine our IT and compliance services to offer data management solutions that are clear, effective, and proactive.

By partnering with Eastern Data, you are not just planning for the unthinkable; you are ensuring that your business can withstand and recover from any disaster. It’s a strategic move that invests in the future of your business, the happiness of your customers, and the quality of your reputation.

Prepare for tomorrow by taking action today. Contact Eastern Data and let us help you fortify your business against data loss, so that you can focus on what you do best.





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