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For medical practices, data security and compliance are non-negotiable. Failing to properly secure protected health information (PHI) can lead to breaches, reputational damage, and severe financial penalties. Yet for small and often understaffed providers, managing complex privacy and security protocols is easier said than done. As technology becomes deeply intertwined with patient care through Electronic Health Record (EHR) Systems, cloud-based solutions, and telehealth, it is more complex than ever to keep pace with the demands for compliance. The right managed IT services provider simplifies the process, and Eastern Data has over two decades of experience supporting a wide range of medical practices with their IT needs.

Understanding the IT Side of Healthcare Compliance
While healthcare leaders understand patient privacy regulations, making sure systems and workflows meet every requirement is trickier. HIPAA and other rules encourage stringent safeguards for electronic PHI including:

• Multi-factor authentication and access controls
• Encryption across transmitted and stored records
• Activity logging and change management
• Endpoint, network, and backup security
• Business continuity and breach response plans
• Ongoing risk analysis and workforce training

For small groups without robust IT teams, this can quickly become overwhelming. But gaps in security controls or policies leave organizations vulnerable.

Eastern Data: Your Healthcare Compliance Partner
With specialized experience in medical IT management, we help healthcare clients to handle patient data in compliant and secure ways. We act as your outsourced IT department, handling everything from daily tech support to long-term strategy.

Healthcare is one of the most heavily regulated industries, but compliance standards should never interfere with a practice’s ability to do their work quickly and efficiently. We advocate for solutions that will easily fit into day-to-day operations, rather than being an obstacle to them.

Core components we implement to maintain ironclad protection include:

• Customized IT strategies: We work with our clients to assess their current IT policies, and how to bring those policies to the next level. Whether these policies need to be scaled, updated, or made more cost-effective, we offer relevant and tailor-made solutions.  
• Continuous audit and compliance reporting: We offer monitoring services with updated risk analysis across all network components that transmit or store ePHI. Ongoing monitoring can also be included as part of the overall incident management system and provide documentation for federal and state mandated breach notification and reporting.
• Complete EMR implementation: When it comes to reliable EMR solutions, we know that practices cannot afford issues with slowness or connectivity. We offer both on-premises and cloud-based solutions to ensure reliable bandwidth. It is important that we emphasize: we work with all EMRs and we love them equally.
• 24/7 helpdesk assistance: Data breaches do not patiently wait to show up during business hours, and we don’t expect you to either. When issues arise, we will consistently communicate with you every step of the way, from when you first submit a ticket to getting your systems running properly again. For on-site problems, we have a nationwide network of technicians to call on.

Focus on Patients, Not Compliance Headaches
With Eastern Data as your partner, you can offload IT compliance burdens to trusted specialists and maintain focus on running your practice. You can continue delivering excellent care while we handle keeping your systems secured, up to date, and in line with the latest privacy rules.

Contact us today for a free consultation. We will assess your infrastructure and workflows to craft a roadmap to bulletproof compliance. Equipped with the appropriate safeguards tailored to your practice, you will reduce risk, liability, and stress.